Will I be able to read my stored files as technology advances?

The format of the files are not proprietary, unlike some other solutions, and are

stored as widely used TIFF, PDF, or your native application file formats (such as Word,

Excel, PowerPoint, etc.) that the industry will be able to convert or use them for the

foreseeable future.

 

What is document imaging and how would it benefit me?

Document imaging is a process that allows your company to digitally capture, store,

and retrieve paper documents from a computer.  Digitally formatted information is

accessible from all authorized PCs.  Moreover, indexed, converted data offers a more

effective way of locating pertinent information.

 

Converting your records improves your company's productivity.  Instant information

retrieval allows your employees to deliver quicker customer responses and share

information internally. Additionally, your company's cost of copying, transporting, and

maintaining information is dramatically reduced.

 

Why document imaging?

Real paper takes up space, and is hard to search and retrieve in large volumes.

But the flexibility and portability of paper are valuable qualities. Paper can store images,

graphics, photographs, and text of differing fonts and sizes, organized and formatted,

all in one place.  Many electronic document storage packages lose this visual information,

retaining only plain text.  Document imaging keeps an exact scan of every original

document online (like a very clear photocopy), in addition to making the information

searchable and easily retrieved.  That way, when you find the information you need, you

can print, fax, or e-mail the entire page it came from, exactly the way it was originally

intended.  Even in color.

 

What types of documents are appropriate for digital image

conversion?

Your company can convert any documents used on a regular basis.  Some typical

documents are financial records, customer related files, business proposals, signature

cards, or computer generated reports.

 

How can my business benefit from document imaging?

How much time has your office wasted looking for a lost or misplaced file or waiting

until someone else is finished using it?  Archiving your company's documents will save

your business two of it's most precious commodities; time and money.  An Ernst & Young

study has revealed that electronic document management can reduce staff time by up to 50%.

The same study found that companies can also achieve up to an 80% reduction in document storage space. By decreasing your staff's time spent on redundant tasks such as filing,

sorting, copying, etc., your business can move ahead faster on more important projects.